Approved = we want you!
Confirmed = your spot is secured!

Being approved means our team has reviewed your application and would be happy to have you participate in Amsterdam Tea Festival. Being confirmed is the next step: your required participation payment has been received and your participation is secured. At that point, you can confidently arrange your travel and accommodation and start preparing everything for the festival.

Pay the €100 deposit to confirm your workshop.

Once your workshop host application is approved, you’ll receive an invoice for the €100 deposit. Your workshop is confirmed once that invoice is paid. This allows us to reserve your table, facilities, date and time slot, publish and promote your workshop, prepare the workshop setup, and manage ticket sales through the official ticketing platform.

Your invoice is issued next.

Once your exhibitor application is approved, we issue your invoice. To keep the price of the wave you registered under, payment must be completed before that wave ends. If payment arrives after the deadline, the invoice must be updated to the next applicable wave price. Your stand is secured only after payment is completed. For the full pricing and wave deadlines, please check the Presentation Deck.

No — applications are submitted online.

This year, the application process is fully digitalized to make participation more organized and transparent. Go to amsterdamtfestival.com, create an account, and choose the application form for your participation type: Exhibitor or Workshop Host. Complete the required information, read and sign the applicable rules, and submit your application. Our team will then review it and let you know whether your participation has been accepted.

Send us a little introduction!

Email us at amsterdamteafestival@gmail.com and tell us briefly that you would like to join the volunteer program. Include your country, email address, and phone number. We’ll review your request and, if accepted, add you to the volunteer chat, where your onboarding will begin.

No.

Only registered exhibitors may sell products at the festival. This allows us to verify participating businesses, protect visitors, and stay on top of applicable local regulations. Workshop hosts participate to provide their workshop service and cannot use their workshop space to sell products.

When applying, select your preferred stand type from the available options. If you have a location preference, tell the organisers what matters to you, for example the area you prefer, the type of products you sell, whether you need electricity, and any special requirements. When contacting the organisers, please make sure to give them the exact table code, which will have a format similar to this example B-F0039. This allows us to identify the table you want and book the correct spot for you, subject to availability. Final table numbers and locations are assigned by the organiser according to the festival layout and availability.

It’s online and interactive!

You can find the floor plan directly on the Amsterdam Tea Festival website homepage by scrolling down to the floor plan section. You can also open the live floor plan directly below and explore the available tables before choosing your preferred spot.

https://map.amsterdamteafestival.com/

Once your €100 deposit invoice is paid, your workshop is confirmed!

To receive the invoice, you must have a legally registered business or self-employed/sole proprietorship status in your country and be able yourself also to issue a valid business invoice. The €100 deposit is non-refundable and secures your selected workshop table, facilities, date, and time slot.

Only in certain situations!

We can sometimes accept very small shipments from exhibitors who contact us in advance, but this is limited. We do not have a warehouse, so approval depends on availability, quantity, and the type of items. In approved cases, we may arrange temporary storage at our main shop. Please contact us before shipping anything.

No, the workshop deposit does not increase based on the registration wave.

The deposit for workshop hosts is €100 including VAT. This amount stays the same whether you register early, later, or during a different vendor wave.

The deposit is also the same regardless of the size of the workshop slot, whether the workshop is planned for a smaller or larger group.
The main thing to keep in mind is availability. We only have around 40 workshop spots, and they can fill up quite quickly. Workshop slots are confirmed based on acceptance by our team and payment of the deposit.

This means that the first accepted workshop hosts who pay the deposit are the ones who secure the available slots.

If your business is based in the EU, but you do not have an intra-community VAT number, we recommend speaking with your accountant or local tax authority before the festival.

In some cases, businesses need an intra-community VAT number to sell products, issue invoices, or operate commercially outside their own country within the EU. This depends on your country, business structure, VAT status, and local tax regulations.

Because Amsterdam Tea Festival takes place in the Netherlands, and because you may be selling products outside your home country, it is important to check whether your current tax registration allows you to do this correctly.

If you do not yet have an intra-community VAT number, your accountant or local tax authority can advise whether you need one and, if needed, how to request or activate it.

You can also check the official VIES website from the European Commission for more information about VAT number validation and cross-border EU VAT registration. VIES is the system used to check whether a business is registered to trade cross-border within the EU.

Please note that each vendor is responsible for checking their own tax, VAT, and sales obligations before participating in the festival.

If you are based outside the EU and do not have a European VAT number, you can enter your local company tax identification number instead.

For example:

An Indian business can enter its GSTIN, Goods and Services Tax Identification Number.

A US business can enter its EIN or other relevant business tax identification number.

A UK business can enter its UK VAT number, if applicable, or another official company registration or tax number.

We manually review every application and invoice before issuing it, so we will make sure the information is handled correctly.

No, workshop income depends on ticket sales, so we cannot guarantee a fixed amount in advance.

However, the workshop will be included in the festival program and promoted as part of the festival communication.

Yes, non-EU businesses can still register for Amsterdam Tea Festival.

The VAT number field is mainly intended for businesses established in the European Union. EU companies that are registered for VAT usually receive a VAT identification number, which can be verified through the European Commission’s VIES system. This is used for cross-border business transactions within the EU.

If your business is based outside the EU, this usually does not apply to you.

Food vendors will have access to the kitchen at the venue. There they can prepare some items. Please note that the kitchen is not fully equipped; it only includes an oven, a sink, and a work desk. Vendors will need to bring any additional equipment or tools they require.

No, the deposit is not an extra hidden cost.

The deposit is paid in advance to reserve your workshop slot, table setup, program place, and ticketing preparation. It helps us secure the space for you, because once a workshop slot is reserved, we cannot offer that same time and table to another host.

After the festival, the deposit is taken into account when we calculate your final workshop payout.

There are two different formats vendors can consider.

1. Workshop format

This is a private session where visitors buy a separate ticket to attend. The host earns from workshop ticket sales.
Workshops can usually be hosted for either 12 people or 24 people, depending on the workshop table and setup chosen. This format works well for guided tastings, educational sessions, ceremonies, brewing demonstrations, or more intimate tea experiences.


2. Panel talk or speaker format

This is a more open talk format for festival visitors who are passionate about tea and want to listen, learn, and join the discussion.
Last year, for example, we had conversations around tea business and tea culture, with different people invited to share their perspective.

This year, we are still deciding the exact subjects and structure.
The talks are included for festival visitors, and the talk area will have around 130 seats.

Yes, hot water will be available for exhibitors during the festival.

The water provided by the festival will be at 100°C. Vendors will be able to collect hot water and bring it back to their tables, so we recommend bringing a 3L or 5L thermos to store water during the day.

If you need to work with a specific water temperature for your tea preparation, we recommend booking electricity for your stand and bringing your own kettle, so you can control the temperature directly at your table.

Yes, speaking English is absolutely fine.

In practice, English is the best language for the festival. Our audience is very international, with visitors and participants coming from across Europe, as well as from Asia and the US.

English is also the main language we use to communicate during the festival.

In Amsterdam, and in the Netherlands more generally, English is widely spoken and accepted, especially in international, cultural, and business contexts.

Yes, international vendors are very welcome to participate in Amsterdam Tea Festival. We already have interest from brands outside the Netherlands and outside Europe, including companies from the USA, Japan, China, India, Sri Lanka.

The festival is designed as an international tea event, with vendors, visitors, tea professionals, cultural partners, and brands coming from different countries.

There are two ways to share a table.

**Option 1, one brand books a full table**

One brand can register and pay for a full table, and both brands can display products there. However, only the registered brand will be officially listed, announced, and promoted by the festival.

**Option 2, both brands each book half a table**

If both brands want to be officially recognised, promoted, and listed as festival participants, each brand should book a half table. You can still be placed next to each other, depending on availability.

*A full table is 2 m x 0.75 m.
*A shared table is 2 m x 0.9 m, divided into two halves, so each brand receives around 1 m x 0.9 m. Chairs are included.

The main question is whether one brand should be the official participant, or whether both brands should be officially listed and promoted.

Yes, you can sell products.

Our visitors come from many different backgrounds and countries, and many of them are especially curious to discover products, objects, and brands they cannot easily find elsewhere. Please feel free to bring not only your bestsellers, but also your more niche, special, handmade, limited, or story-driven pieces.

Whether you work with tea, ceramics, art, fashion, food, beauty, wellness, or another product connected to tea culture and lifestyle, these more distinctive items are often exactly what creates the most interest, conversation, and connection at the festival.

Yes. If you book a Full Table with electricity, 2 chairs are included in the price.
Add-on chairs are only needed if:
• you book Ground Space, which includes only the space itself
• you want more chairs than the number already included in your package
For a Full Table, you only need to book add-on chairs if you would like more than 2 chairs.